How to Protect Your Business Data

23/05/2016 - Posted by Emily Healey



Almost every business has documents and information they need to keep secure. Whether they are financial documents, need-to-know projects in development, customer information or any other files you want to protect, having a plan to keep everything safe is a must. Getting things organised within your organisation, teaching your staff what to do and not to do with sensitive information and making sure everyone is on the same page can be a big task. Thankfully, we’ve put together a checklist of ways to keep your most valuable information and your business itself protected.

website, design, software, seo, blog, company, Perth, Pascoes

Invest in secure file storage software. The first thing you need to put in place is a secure location to store your data. Investing in something like the FileMaker platform means not only do you get military-grade file protection, you can fully customise your software for how your business works and the kind of information you need to store. The other benefit to this is that not only is your data secure, it’s still easy to access when you need it.

Limit access to sensitive data. Another feature that keeps data secure in the way your business needs it to be, is the ability to limit who has access to specific documents and information. With individual user logins you can easily set and adjust privileges based on what your employees are allowed access to. Keeping things on a need-to-know basis will also help you maintain accountability if something gets out due to employee error.

Always use strong passwords. Teach your staff the importance of creating strong passwords. That means creating a password unique to that account and that no one else will be able to guess. The more complicated and abstract the better but make sure it’s one they will remember without the need to write it down anywhere. Also make sure they know there is no circumstance under which they should be sharing their password or login with anyone else, even other employees.

Log in as needed. Depending on how your employees will be accessing company files, whether on their work computer, a mobile device, or away from the office on a foreign computer, you may choose to have their account be automatically logged out after a certain period of time. If you’re happy to let them stay logged in indefinitely it’s still a good idea to get them into the habit of logging out at the end of the day or when they are leaving the office.

Install new security updates. A system like FileMaker that boasts exceptional security can only do so by adapting to new security threats. In order to get the most protection make sure to install any new software updates as soon as they are available. A big part of these updates is new or better security features, so if you want your files to be as safe and secure as they can be, update your software every time.

Create a data protection policy. It’s one thing to encourage your staff to be responsible in how they access secure files. What any business serious about security needs to develop is a written data protection policy that all staff must abide by. You can develop it with the help of your software designer to make it specific to your company’s system, and once written it should become a part of your employee handbook.

Taking these steps can help your staff understand the importance of data protection and give you a much better chance of keeping your files protected. Making security and discretion a part of your company culture can help create real trust between you and your clients which will give them faith that you’re the right people to be handling their business. With the right software, controlling access doesn’t even have to make things harder for your business to get done, and you can adapt it to suit the levels of security that are right for you.

website, design, software, seo, blog, company, Perth, Pascoes
Comments


Recent Blog Posts


• 5 Ways to Use Customer Data the Right Way
• Why Flexible Software is So Important
• Get to Know Your Customers with Data and Analytics
• When Does A Business Start Needing Software?
• What is a Web App?
• Website vs App: Which is Right for Your Business?
• Organise Your Office with Business Software
• Even More Features of Online Booking Systems
• Grow Your Small Business with Project Management Software
• 10 Tips for Getting the Most Out of Your Business Software
• Why You Should Embrace Automation, Not Fear It
• Basic Features to Look for in CRM Software
• When It Pays to Switch to CRM Software
• What is CRM?
• The Best of What Business Software Has to Offer
• How to Protect Your Business Data
• Businesses That Can Benefit From an Online Booking System
• Other Features of Online Booking Systems
• How Online Booking Systems Benefit Restaurant Staff
• Why All Restaurants Should Have a Sophisticated Online Booking System
• Why More & More Businesses Are Using GPS Tracking Technology
• Is Bad Website Design Holding You Back?
• Building an App to Engage Your Customers
• Building an App to Empower Your Employees
• Why Your Business Needs an App
• 8 Ways FileMaker Can Help You
• The Benefits of Choosing Custom Software for your Business
• Have you thought about Snapchat?
• How can social media help business?
• What’s all this talk about micro-moments?
• Designing Apps – UI Design Tips for Apple or Android
• Are you looking to engage your digital audience in new ways?
• Twitter’s new ad campaign manager for Android & iOS
• Top Three Digital Trends of 2015… Who’s winning?
• The Sensis Social Media Report – Summary & Top 12 Findings
• 10 Do’s & Don’ts of Digital Marketing Campaigns
• Apps are changing data collection & user experience
• Breakthrough clutter - Target clients in new social mediums
• Content Marketing – More important than you think?
• Online Advertising Trends
• WordPress website/server attacks & internet price hikes
• Now you see them...now you don't
• Met Your Match with Metadata
• Viruses...
• A Huge Change is Coming to Google’s Mobile Search Algorithm
• Stay found
• Be sociable!
• Keep track of whatever you need with GPS!
• Diversity – Enjoy the spice of life!
• App-solutely fabulous!
• IT or not IT – that is the question!
• Are you old school?
• Have you thought about a Website?
• Business and Personal Success in the Technological Age